Amos Martial Arts
Privacy Policy



Privacy Policy
Effective Date: 17/6/2025

1. Introduction
Amos Martial Arts is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you engage with our club, visit our premises, use our services, or access our website.

2. Information We Collect
We may collect and process the following types of personal information:

  • Identification Data: Full name, date of birth, gender.

  • Contact Details: Address, email, phone number.

  • Emergency Contact Information: Name and phone number of emergency contacts.

  • Health and Medical Information: Relevant health details necessary to ensure your safety during training.

  • Membership and Payment Details: Membership type, payment history, billing information.

  • Attendance Records: Class participation, grading history, and competition records.

  • Media: Photographs or video footage taken during classes, events, or competitions (with appropriate consent).

  • Website Usage Data: IP address, browser type, and interactions (if using our website).

3. How We Use Your Information
We process your personal data for the following purposes:

  • To manage club membership and class attendance.

  • To ensure participant safety and manage health considerations.

  • To communicate with members about schedules, changes, events, or emergencies.

  • To process payments and manage accounts.

  • To promote club activities on our website, social media, or newsletters (with consent).

  • To comply with legal and regulatory obligations.

4. Legal Basis for Processing
We process your personal data based on one or more of the following legal grounds:

  • Your consent.

  • Contractual necessity (e.g., managing your membership).

  • Compliance with legal obligations.

  • Legitimate interests (e.g., improving our services, ensuring security).

5. Data Sharing and Disclosure
We do not sell or rent your personal information. However, we may share it with:

  • Instructors and administrative staff for operational purposes.

  • Emergency services or medical professionals in case of health incidents.

  • Payment processors (e.g., Stripe, PayPal) for billing.

  • Legal or regulatory authorities if required by law.

6. Data Retention
We will retain your personal data only as long as necessary for the purposes set out above or to meet legal obligations. Health and safety records may be kept for a period consistent with insurance or safeguarding guidelines.

7. Security Measures
We take reasonable technical and organizational measures to protect your data, including secure storage, limited access, and regular data protection training for staff.

8. Your Rights
Under applicable data protection laws, you have the right to:

  • Access your personal data.

  • Correct or update your data.

  • Request erasure of your data ("right to be forgotten").

  • Restrict or object to certain types of processing.

  • Withdraw consent at any time (where processing is based on consent).

  • Lodge a complaint with a supervisory authority.

To exercise any of these rights, please contact us at [insert contact email/phone].

9. Children’s Data
For underage members (under 18), we require consent from a parent or legal guardian. All data related to minors is handled with heightened sensitivity and protection.

10. Changes to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on our website with an updated effective date.

11. Contact Us
If you have questions or concerns about this Privacy Policy or how we handle your data, please contact:

Amos Martial Arts
Woodlands main office, Mamhilad Park estate, NP0HZ
ash@amosmartialarts.co.uk
07508280635